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Even graphic designers need to do some spring cleaning?Just like everything else in life, things seem to pile up in our graphic design business. That's why I recommend taking a little time to do some spring cleaning. I know, not a fun thought but trust me, it will make you more efficient. So let's get started with three spring cleaning sections. Your computer, your office and finally your business.
By the way, I go over most of what I talked about in the podcast right here on this page, but if you don't listen you're missing some great additional content, such as my tighty-whity story in this episode. Not to mention that it's so much easier to consume a podcast than it is to read a blog post. Click one of the subscribe buttons above to get started.
Old client files: Do some spring cleaning on your client files. Get rid or archive anything that you don't anticipate needing in the foreseeable future. Get yourself an external hard drive or some cloud service and free up some valuable space on your computer.
Mail Mailboxes: Your mail program can use some spring cleaning as well. Get rid of unused mailboxes and clear out old emails from mailboxes you keep.
Mail Attachments: Mail attachments are usually duplicates of files you already have on your computer so why keep them. In Apple's Mail.app select everything in your Inbox or Sent Items mailbox, then go to the Messages menu and select Delete Attachments. They're just taking up HD space for nothing.
Did you know that if you double click on an attachment in Mail in order to open it, your computer makes a copy of the file first. That copy stays on your computer even after you delete the email or save the file to a different folder. To get rid of these duplicate files go to User>Library>Containers>com.apple.mail>Data>Library>Mail Downloads and delete it's contents. Every folder in there contains a duplicate file that was created when you opened something directly from within mail.
Mail Lists: We all receive emails from places that we somehow became subscribed to. Try unroll.me to manage all your email subscriptions. You can easily unsubscribe to those you don't want and request a digest email for those you keep.
Fonts: Your computer fonts are in desperate need of some spring cleaning. Try Font Doctor from Extensis to identify and fix corrupt and missing fonts.
Application Updates: Don't you find it annoying when you launch an application only to see a window asking if you want to update it? Spring cleaning is the perfect time to get all those updates done in one shot. Open each application in your Applications folder and check them for updates. Don't forget to update your OS while you're at it.
Dock & Dashboard: Get rid of any icons in your dock that you don't use. The applications will still be there when you need them but they don't need to be in your dock. Also, turn off any dashboard widget that you don't use. They're using valuable CPU resources for nothing.
Bookmarks & Apps: It wouldn't be spring cleaning if you didn't purge a bit. Look at your bookmarks, delete any you no longer need, and rearrange those you keep for easier access. Do the same with the Apps on your mobile devices. Get rid of any you don't need.
Update Passwords: It's not necessarily spring cleaning, but it's still a good time to update your passwords. Make sure to create good strong ones for security reasons. Use an app like 1Password to keep things organized.
Clean Filing Cabinets/Drawers/Shelves: These things tend to attract clutter. Take some time to go through them and get rid of anything you no longer need. I'm notorious for keeping multiple samples of past client print jobs when all I really need is one.
Organize Your Wires: Untangle and gather all the wires in your office. Use elastics, paper clips or whatever to keep them all neatly together. Use tape or stickers to label your wires for easier access later.
Do a Traditional Spring Cleaning: It wouldn't be spring cleaning without a little elbow grease. Take some time to dust/polish/vacuum and everything else. You'll feel better after you do.
Update Your Resume: If you're freelancing while looking for a full-time gig at an agency, take some time to update your resume. Make sure to include any new software you're familiar with and any new course you've taken.
Update Your Portfolio: Spring Cleaning is a great time to swap out some of your portfolio pieces. Get rid of old, outdated stuff and add in your fresh new designs. Not only on your online portfolio, make sure you have printed pieces in case you're asked at an interview.
Clean Up Your Website: You should be on top of this one, but in case you're not, spring cleaning is a great time to not only update your themes and plugins but to also look at your website and see if it needs sprucing up.
Take special notice of your About Page. It's usually the most outdated page on your website. For a guile to all the things you need to change in order to put out the best possible first impression you can, get a copy of my Four Week Marketing Boost at marketingboost.net
Check Your Social Profiles: When was the last time you looked at your Facebook, LinkedIn or Twitter profiles? Have a look and make the necessary changes. And if you're on job sites like Upwork.com or 99designs.com update your profile there as well.
Weed Out Bad Clients: Do some spring cleaning on your client list. Decide right now which clients you don't want to work with anymore and let them know the next time they contact you.
Freshen Your Goals: What are your goals for your business? Now is the perfect time to look over them and figure out the best way to achieve them.
What do you think?
Did I leave anything out that you do during your spring cleaning? Let me know by leaving a comment for this episode.
Questions of the Week
If you would like me to answer your question in a future episode please visit my feedback page.
This week’s question comes from Fredrik,
A question that has come to my mind many time is the general design process and how to stick with it. When I'm in the flow of designing a website, I usually end up pushing things too fast and ultimately have to go back to the drawing board because I skipped some important steps along the way. I lack a proper structure when working, and I end up jumping between areas instead of completing one at a time.
How does your design process look like, from start to finish, and do you have any advice on how to be a more efficient designer?
To find out what I told Fredrik you’ll have to listen to the podcast.
Resource of the week is Pretty Much Everything by Aaron James Draplin
I just got my hands on Pretty Much Everything by Aaron James Draplin and I absolutely love it. I thing every graphic designer needs to own this book. Here's the description of it from Amazon.
Pretty Much Everything is a mid-career survey of work, case studies, inspiration, road stories, lists, maps, how-tos, and advice. It includes examples of his work—posters, record covers, logos—and presents the process behind his design with projects like Field Notes and the “Things We Love” State Posters. Draplin also offers valuable advice and hilarious commentary that illustrates how much more goes into design than just what appears on the page. With Draplin’s humor and pointed observations on the contemporary design scene, Draplin Design Co. is the complete package for the new generation of designers.
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Running a graphic design or web design business all by yourself isn't easy. If there are any struggles you face running your design business please reach out to me. I'll do my best to help you by addressing your issues in a future blog post or podcast episode here at Resourceful Designer. You can reach me at email@example.com